Purchase Order Requirements
for Suppliers

  1. All shipping documents should indicate the applicable Purchase Order (“PO”) number of WPGA.
  1. Date codes are required for all products shipped to WPGA either on the packing slip or carton label. Date code of the products shall not be more than 18 months upon receipt by WPGA; otherwise, such products shall be held for approval and shall be subject to rejection/return to supplier at WPGA’s discretion.
  1. Manufacturers’ Certificate of Conformance is preferred to be provided to WPGA together with the shipment and in any event it must be available for inspection upon WPGA’s request.
  1. Quantity changes must be approved by WPGA prior to the delivery of the products. Unapproved quantity overages shall be subject to rejection/return to supplier at WPGA’s discretion.
  1. Any increase on agreed prices shall not apply unless expressly approved by WPGA.
  1. Supplier is responsible for any damage to the products caused by the supplier while in its control and possession.
  1. Confirmation of receipt for any PO of WPGA by supplier is required. Any products received by WPGA without prior confirmation of receipt by supplier are subject to rejection at WPGA’s discretion.
  1. No shipment shall be received by WPGA more than 5 days before the date of shipment agreed between the supplier and WPGA.
  1. Supplier shall provide written notification to WPGA of any changes to processes, products, or services, including changes of external providers or location of manufacture.
  1. Supplier shall notify WPGA of any non-conforming processes, products, or services and shall obtain approval of WPGA for their disposition where applicable.
  1. Source inspection against the products by any regulatory authorities and/or WPGA may be required from supplier from time to time upon request.
  1. WPGA, its customer(s) and/or any regulatory authorities shall have right of access to all facilities involved in the order and all applicable records maintained by the supplier.
  1. Calibration of the products shall conform to the standards as set forth under ANSI/NCSL Z-540-1, ISO 10012-1, and ISO 17025.
  1. Packing slip is required for the receipt of all shipments. It is preferred to be placed on the outside of the box(es) or pallet(s). Products received without a packing slip will be held until the relevant documentation is provided by supplier.
  1. International shipments shall be shipped with three (3) packing slips placed on the outside of the box(es) or pallet(s) to prevent shipments from being detained at customs.
  1. Records related to traceability of the origin of products are required to be retained for a minimum period of 10 years.
  1. WPGA does not conduct any business transaction with any party listed in the “Denied Persons List” published by the U.S. Department of Commerce, the “Denied Parties List” published by the Department of State, and the “Specially Designated Nationals List” published by the Department of Treasury, Foreign Assets Control. WPGA expects all suppliers and its subcontractors to comply with these laws, as well as communicate this requirement in lower-tier purchase orders and/or subcontracts.
  1. All products received by WPGA are subject to inspection by both WPGA and end-customers. This may include documentation, visual and/or physical testing. Products or services that, failing the inspection undertaken by WPGA or its end-customers, shall be rejected and shall be subject to the return to the supplier for reimbursement at its discretion.
  1. Supplier’s performance is evaluated bi-annually based on product quality, on-time delivery and documentation requirements. Implementation of corrective actions shall be required if suppliers demonstrate poor performance in these respects.
  1. Supplier is required to have programs, policies and/or processes in place to prevent counterfeit, unapproved or suspected unapproved parts from being received by WPGA. Any product found to be counterfeited, unapproved or suspected to be unapproved will be quarantined and reported in accordance with the relevant laws and regulations or contractual requirements.
  1. Suppliers are encouraged to assure that generally accepted international standards related to human rights, working conditions and non-discrimination practices are implemented and communicated through the supply chain.  Supplier shall ensure that its employees are aware of their obligations as to product or service conformity, product safety and ethical behavior.
  1. Supplier shall take reasonable measures to flow down to its external suppliers or sub-tier contractors, where relevant, the requirements of WPGA or its customers in relation to the products supplied.
  1. Suppliers are expected to ensure supply chain security by producing, storing, preparing and loading goods in a secure manner to protect materials from unauthorized interference during production, storage, preparation, loading and transport and employ reliable staff to perform these functions.
  1. WPGA details specific shipping instructions (destination and method) on each PO. Any shipment that deviates from these instructions that incurs additional expenses (shipping fees, tariff’s etc.) will be billed back to the supplier.
  1. WPGA Purchase Orders constitute an official company document and do not require our signature or seal.
  1. No goods produced in whole or in part by a North Korean citizens or nationals may be used in the supply chain of materials sold to WPG Americas Inc.
  1. Material COO is required to be noted on all packing lists.
  1. Supplier is required to have programs, policies and/or processes in place to prevent material produced wholly or in part using forced labor from being received by WPGA. Supplier is responsible for providing evidence that no forced labor is used in the supply chain of the material as requested to meet US regulatory requirements. Any product determined to be produced wholly or in part with forced labor will not be accepted by WPGA.